Administrative/Accounting Officer
We are looking for a meticulous and highly organized Administrative/Accounting Officer to contribute to our team.
Key Responsibilities
Accounting Tasks
* Record expense and income invoices, amortisations, and payroll at the end of each month.
* Ensure all bank transactions are accurately recorded and reconciled.
* Track and monitor incoming and outgoing payments.
* Handle VAT, intra-community VAT, European VAT for individuals, and rental withholdings.
* Manage journal entries and maintain accurate account balances.
Coordination
* Collaborate with the accounting consultancy for financial accuracy.
* Prepare and submit Intrastat documents.
Monthly Billing
* Manage monthly billing, commissions, customer returns, and corrective invoices.
Administrative Tasks
* Issue and process invoices and payments timely and accurately.
* Closely monitor cash flow and control office cash register.
* Maintain an organized filing system for paper and digital documents.
* Request and manage invoices from suppliers, ensuring timely payments.
* Assist the accounting team by adding accounts in Odoo and supporting various tasks.
* Regularly review and record account balances in the ledger and balance sheet.
* Utilize Excel for detailed invoicing and ensure approvals and validations are correctly processed.
* Oversee office petty cash and manage daily expense receipts.
* Perform general administrative duties to facilitate smooth office operations.
* Order and manage office supplies to ensure stock availability.
Qualifications
* Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
* Good English and Spanish language proficiency.
* Proven experience in accounting and administrative roles.
* Proficiency in accounting software (preferred Odoo) and Excel.
* Strong organizational and multitasking skills.
* Attention to detail and problem-solving abilities.
* Strong communication skills in English and Spanish.
* Ability to work independently and as part of a team.
* Must be located in Malaga area.