🚀 UST is looking for the very Top Talent…and we would be delighted if you were to join our family!
More in details, UST is a multinational company based in North America, certified as a Top Employer and Great Place to Work company with over 35.000 employees all over the world and presence in more than 35 countries. We are leaders on digital technology services, and we provide large-scale technologic solutions to big companies.
🔎 What are we looking for?
We are looking for a PMO Administrative Assistant working close to one of our main business units.
The successful candidate will be responsible for performing a variety of administrative tasks, supporting project management office (PMO) activities, and ensuring smooth operations within the business unit. This role will also involve supporting international clients and coordinating with multiple delivery teams.
📋 Main tasks and accountabilities will be:
* Administrative Tasks: Perform general administrative duties such as scheduling meetings, managing calendars, handling correspondence, and maintaining office supplies.
* Finance Processes: Assist with finance-related tasks such as financial reporting, P&L (Profit and Loss) management, revenue management, and invoice management, ensuring accuracy and compliance.
* Report Generation: Review and generate various reports related to project performance, delivery, and other key metrics, ensuring timely and accurate dissemination.
* Timesheets Control: Monitor and control timesheet submissions, ensuring accuracy and timely entry by team members, and addressing any discrepancies.
* Contracts Management: Draft contracts, ensuring they meet company standards and legal requirements, and process them in the internal systems, maintaining organized records.
* Onboarding and Compliance: Assist with the onboarding of new employees, ensuring compliance with company policies and procedures, and providing necessary training and support.
* International Client Support: Provide administrative support to international clients, including communication, documentation, and coordination, ensuring high levels of client satisfaction.
* Delivery Team Coordination: Collaborate with multiple delivery teams to ensure seamless project execution and alignment with client requirements, facilitating effective communication and problem-solving.
💡 What UST expects from you?
* Bachelor's degree in Business Administration, Finance, or a related field.
* Minimum of 2 years of experience in an administrative or PMO support role.
* Strong organizational and time management skills, with the ability to prioritize tasks effectively.
* Excellent communication and interpersonal skills, with the ability to interact professionally with clients and team members.
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), with advanced skills in Excel for data analysis.
* Good english level (C1) you will be working with international teams.
Nice to have:
* Experience with Microsoft Dynamics, with the ability to quickly learn and adapt to new software tools.
* Experience in the IT consulting industry.
* Knowledge of project management methodologies and tools.
* Experience working with international clients and diverse teams.
📍 Work location
Hybrid Mode Madrid. Required to come to the office in Madrid 1-2 times per week, with flexibility for remote work as needed.
⏰ Work schedule
Business Hours.
💰 What can we offer?
✈️ 23 days of Annual Leave plus the 24th and 31st of December as discretionary days!
❤️ Numerous benefits (Health Care Plan, teleworking compensation, Life and Accident Insurances).
🍴 `Retribución Flexible´ Program: (Meals, Kinder Garden, Transport, online English lessons, Health Care Plan…)
🎓 Free access to several training platforms
🚀 Professional stability and career plans
🚶 UST also, compensates referrals from which you could benefit when you refer professionals.
🔗 The option to pick between 12 or 14 payments along the year.
🏡 Real Work Life Balance measures (flexibility, WFH or remote work policy, compacted hours during summertime…)
🎁 UST Club Platform discounts and gym Access discounts
📧 If you would like to know more, do not hesitate to apply and we’ll get in touch to fill you in details. We are waiting for you!
In UST we are committed to equal opportunities in our selection processes and do not discriminate based on race, gender, disability, age, religion, sexual orientation or nationality. We have a special commitment to Disability & Inclusion, so we are interested in hiring people with disability certificate.