PLEASE NOTE : The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,598.00 per month to $5,100.00 per month.
Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver.
This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval.
Classification
Administrative Analyst / Specialist, Exempt I
About Cal State East Bay
Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU) and is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability.
About the Position
This is a temporary, full-time, grant funded position through June 30, 2025 with the possibility of reappointment.
The Grant Administration Specialist of the K-16 East Bay Collaborative is a temporary administrative position funded by a $4,000,000 grant from January 2024 to June 30, 2026, with no renewal. This position will report to the Dean of the College of Education and Allied Studies. The two primary duties of this position are to engage in grant administration and business processing of the grant.
Responsibilities
* Interface with the Office of Research and Sponsored Programs and the Administrative Lead, using judgment and discretion reflective of professional grant administration knowledge to propose budget revisions and interface with grant-funded campus units.
* Set up and monitor technical aspects of sub-award contracts, ensuring compliance with federal requirements and monitoring sub-awardees’ compliance with scope of work and submission of data.
* Create databases for project management and data collection, integrating data from various sources in compliance with the work plan submitted by the Co-PI.
* Ensure compliance with pre-award federal and state regulations and grant-related policies.
* Process payments, invoices, and reimbursements related to grant activities.
* Provide grant administration technical assistance to K16 Collaborative Grant sub-awardees.
* Collect and submit program and fiscal reports to relevant stakeholders.
* Contribute to broader organizational projects by collaborating with the Administrative Lead and the Dean.
* Stay current with evolving sponsor guidelines to support program sustainability.
Minimum Qualifications
* A Bachelor's degree and / or equivalent training and administrative work experience.
* Requires general knowledge and skills in the applicable administrative and / or program field.
Preferred Skills and Knowledge
* At least two (2) years of experience in the applicable administrative and / or program field.
* Experience with budgets and financial systems.
* Excellent verbal, written communication, and analytical skills.
* Ability to prioritize tasks and work independently.
* Detail-oriented with the ability to proof written materials.
Condition(s) of Employment
Satisfactory completion of a background check is required for employment.
EEO Statement
As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories.
Sponsorship
Cal State East Bay is not a sponsoring agency for Staff or Management positions.
Mandated Reporter
The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act.
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