Durante casi 75 años, los empleados de Charles River han trabajado juntos para ayudar en el descubrimiento, el desarrollo y la fabricación segura de nuevas terapias con fármacos. Cuando se une a nuestra familia, tendrá un impacto significativo en la salud y el bienestar de las personas en todo el mundo. Ya sea que su experiencia sea en ciencias de la vida, finanzas, TI, ventas u otra área, sus habilidades desempeñarán un papel importante en el trabajo que realizamos. A cambio, te ayudaremos a construir una carrera que puedas sentirte apasionada.
Job Qualifications
Knowledge/ Education / Previous Experience Required
• A degree or equivalent experience required.
• Has professional written and verbal communication skills in English and Spanish.
• Advance/expert level in various software programs including but not limited to Teams, Outlook, Word, Excel.
Other Job-Related Skills/Background
• Excellent prioritization and problem-solving skills.
• Experience dealing with highly confidential information; manage confidential information with absolute discretion and respect.
• Good communication and organizational skills with ability to interact well with all levels of management and staff (internal and external).
• Demonstrated proficiency, confidence, and discretion in interpersonal and team skills to interface internally and externally with personnel from all levels and geographies of a global company with flexibility in working style.
• Organized with strong attention to details.
• Professional oral and written communication skills.
• Accountability for own actions.
• Able to work independently as well as in a team.
• Conscientious and high-quality delivery of work even when under pressure.
Job Summary
Administrative Assistant
Job Purpose
• Provide administrative and organizational support to the Open Lab Team.
Key Responsibilities
• Arrange TCOLF Governing Board F2F meetings logistic (average 2 / year) including: outlook invitations, booking meeting room, restaurant, taxis, coffees, etc.
• Coordinate Open Lab fellows’ arrivals and leavings with Relocation Spain, as well as welcoming tasks (bank account, Town Hall registration, etc.). Manage issues related to TCOLF pool of flats.
• Coordinate Open Lab fellows’ customer incorporation activities: laptop picking up from IT, arrange documentation for the access cards, arrange access to shared areas, Spanish lessons, locker keys, etc.
• Arrange customer internal requirements when Open Lab fellows leave: update IT laptop stock (ticket) in coordination with IT Dept., give back access cards to Security Dpt., give back locker keys, etc.
• Request to the Home Institution Principal Investigators and Open Lab fellows 3 times/year the Four Monthly Reports and follow up to receive them on time.
• Upload Open Lab final report to the long-term repository.
• Upload job advertising, publications, etc. in TCOLF LinkedIn.
• Update content in TCOLF Webpage.
• Arrange Open Lab Seminars (four/year): including outlook invitations, booking Auditorium, request title, abstract and bios from speakers.
• Arrange Monthly scientific seminar: outlook invitations, booking meeting rooms, etc.
• Organize scientific and operational closing meetings for Open Lab projects.
• Inform Global Health Medicines R&D unit admin support regarding Open Lab newcomers and leavings to have Open Lab distribution lists updated.
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