KEY RESPONSIBILITIESExecutive & Administrative Support:Serve as the main administrative point of contact and key information source for clients, internal and external stakeholders, leadership teams, and associates.Manage calendars, schedule meetings, and coordinate video/phone conferences.Handle confidential documentation, correspondence, and follow-up actions.Prepare reports, emails, texts, presentations, and company-wide communications.Track HR global team holidays and manage email distribution lists.Responsible for managing and overseeing DocuSign processes across EMEA, ensuring proper execution of digital signatures and compliance with company policies.Travel & Expense Management:Organize national and international travel, including visa and passport arrangements.Process and track expense reports, ensuring timely resolution of issues.Event & Initiative Coordination:Plan and organize internal/external events, Client Events, Events HR initiatives, and diversity & inclusion campaigns.Manage partnerships with stakeholders and coordinate leadership participation in industry events.Communication & IT Support:Maintain internal SharePoint sites, Teams spaces, and company newsletters.Draft, edit, and distribute official communications, presentations, and reports.Approve IT access requests and manage signatures via DocuSign.Procurement & Financial Coordination:Process purchase requests and manage invoices for HR-related costs.Talent & Training Support:Assist in organizing training programs and development initiatives.Support recruitment and coordination of interns.Cross-Functional Collaboration:Work closely with other executive assistants and internal teams to ensure seamless operations.REQUIRED SKILLS AND EXPERIENCE:Education & Experience:Associate degree or 5+ years of experience as an Executive Assistant in a global organization.Minimum 3 years supporting multiple executives.Key Skills:Highly efficient, flexible and quick, with a clear separation of planning responsibilities Fluency in English and Spanish (written & spoken).Experience with SAP for travel expenses and office purchase orders.Excellent communication and organizational skills.Ability to handle confidential information with discretion.Strong multitasking, problem-solving, and time management abilities.Advanced proficiency in MS Office (Outlook, Excel, Word, PowerPoint).Experience in event coordination and presentation creation.Ability to thrive in a fast-paced, high-demand environment.Positive attitude and strong team collaboration skills.Willing to respond to phone calls outside of regular working hours when needed.Experience with Docusign