Location : Remote (LATAM Region Preferred)
Compensation : $800-$1200 / monthly
Overview :
We are seeking a proactive and highly organized Executive Assistant (EA) with experience in finance or working within an accounting agency. This role involves providing top-level administrative support to the CEO of a dynamic company, managing day-to-day tasks such as email coordination, scheduling, and project management while supporting finance-related activities. The ideal candidate is detail-oriented, excels in multitasking, and has a strong understanding of financial workflows.
Key Responsibilities :
* Daily & Weekly Operations :
* Email Management : Maintain Inbox Zero for multiple email accounts, ensuring prompt and professional responses.
* Calendar Management : Plan and schedule weekly meetings, ensuring agendas and objectives are prepared in advance.
* Finance Coordination : Track financial-related deliverables, such as invoicing, expense reports, and client payments, ensuring accuracy and timeliness.
* Document Preparation : Draft, edit, and manage financial reports, contracts, and presentations for leadership review.
* Client Management : Oversee client communications related to financial matters, ensuring deliverables and deadlines are met.
* Project Coordination : Assist in the execution of finance-related projects, including preparing materials, tracking deadlines, and ensuring deliverables are completed.
* Conduct research on financial trends or data as needed, ensuring relevance and accuracy.
* Travel & Logistics :
* Travel Arrangements : Manage travel plans, including booking flights, accommodations, and transportation for both business and personal needs.
* Scheduling : Organize personal appointments such as healthcare or financial consultations.
* Administrative Support :
* Submit receipts, prepare and track expense reports, and maintain organized financial records.
* Provide support for meetings, including creating agendas, attending to take notes, and managing follow-up tasks.
* Assist with board-related financial presentations or documents.
* Communication :
* Act as the liaison between the CEO and internal/external stakeholders on financial and administrative matters.
* Monitor and respond to inquiries related to LinkedIn, email, and other communication channels on behalf of the CEO.
* Process Improvement :
* Identify opportunities to streamline financial and administrative workflows, increasing efficiency.
* Implement tools or systems to optimize recurring tasks, such as expense tracking or client invoicing.
* Monthly & Ad-Hoc Responsibilities :
* Prepare and review monthly financial summaries and updates to share with leadership or stakeholders.
* Manage ad-hoc administrative and finance-related tasks or special projects as assigned.
Qualifications :
* Required :
* Bachelor's degree in Business Administration, Finance, Accounting, or a related field.
* 1-3 years of experience as an Executive Assistant, ideally within finance or accounting.
* Proficiency in accounting software (e.g., QuickBooks, Xero) and project management tools (e.g., Asana, Trello).
* Strong organizational skills with exceptional attention to detail.
* Fluency in English is a must.
* Ability to handle sensitive financial information with discretion.
* Strong time management skills and ability to work effectively in a remote environment.
* Preferred :
* Experience working with executives in accounting firms or finance-focused companies.
* Familiarity with tools like Google Workspace, Slack, and Zoom.
* Knowledge of financial reporting or compliance regulations.
Apply here :
#J-18808-Ljbffr