Join Impress – Europe’s Leading Health-Tech Innovator!
We believe everyone deserves a smile they’ll love. As the largest Ortho clinic chain in Europe, we combine cutting-edge tech with expert care, revolutionizing invisible orthodontics since 2019.
With 120+ clinics across 7 countries and rapid growth, we’re improving lives worldwide.
As an Executive Assistant, you will be the true right-hand to the CEO and COO, ensuring the smooth management of their daily activities and facilitating their organization in a startup environment.
Your role will be crucial in ensuring operational efficiency by taking charge of various daily tasks.
Your Role:
* Agenda Management & Meeting Organization: Planning, coordinating, and following up on internal and external meetings.
* Communication Management: Filtering and prioritizing emails and calls, writing reports, and preparing documents.
* Travel Coordination: Organizing business trips (bookings, itineraries, logistics).
* Administrative Support: Managing documents, contracts, and presentations in support of the management's projects.
* Event Support for CEO & COO: Organizing logistics and following up on events involving senior leadership.
* Strategic Support: Assisting in the preparation of strategic documents and staying updated on key topics for leadership.
* Confidentiality Management: Handling sensitive information with discretion and professionalism.
* Responsiveness & Accountability: Ability to manage urgent matters and anticipate leadership needs.
* Operational Tasks: Managing administrative and logistical tasks to lighten the leaders' day-to-day, ensuring smooth operations.
What You’ll Bring:
* Bachelor’s degree (Bac+3) to Master’s degree (Bac+5) in Executive Assistance, Management, Administration, or equivalent.
* Minimum 5 years of experience in a similar role supporting an executive team.
* Experience in both a startup and corporate environment is ideal.
* Proficiency in office tools (Google Workspace, Microsoft Office, project management tools).
* Ability to manage priorities and anticipate needs.
* Excellent writing and organizational skills.
* Discretion and accuracy in handling sensitive information.
* Strong interpersonal skills and ability to work with senior stakeholders.
* Quick to take responsibility and execute tasks efficiently.
* Fluent in English & Spanish is mandatory, additional languages are a plus.
Why You’ll Love It Here:
* International team! You will work with people from all over the World, at our Barcelona headquarter in the Eixample district (Barcelona).
* Real growth opportunities.
* On Friday you can come along with your pet.
* Teeth aligner and whitening team benefits.
* We are an inclusive company.
* Fresh fruit, coffee & snacks every morning.
At Impress, diversity powers our success. We encourage applicants of all backgrounds to apply and join us in shaping smiles around the world.