Personal Assistant/Project Manager Assistant - Oviedo
About the Role
We are seeking two organized and efficient Personal Assistants – one for the CEO and one for the COO and assisting project managers. The roles require a proactive individual with excellent time management and administrative skills. The ideal candidate will be able to multitask, speak and write English fluently, prioritize tasks, and work independently.
About Clinigma
Clinigma specializes in capturing insights from patients and caregivers in relation to clinical trials. We have a diverse and global team with our main office in Copenhagen.
Key Responsibilities
* Provide general administrative support.
* Event planning and coordination, including workshops and fairs.
* Handle travel arrangements, including booking flights and accommodations.
* Utilize Excel for various tasks.
* Support project managers as needed.
* Assist in controller function.
* Analyze existing resources and efficiency of work.
* Plan the optimal use of resources based on needs and possibilities.
* Organize short and medium-term work and describe work processes for this purpose.
* Guarantee the existence of the necessary resources to avoid delays caused by mistakes in resource planning.
* Solve problems that arise in relation to the use of resources.
* Prepare reports, analyses, and statistics.
* Possibly organize and facilitate resource meetings.
* Write and organize documents and PowerPoint slides for multiple purposes.
Qualifications and Requirements
* Excellent written and verbal communication skills in English.
* Strong organizational and time management skills.
* Proficiency in Microsoft Office Suite, especially Excel, Word, and PowerPoint.
* Experience in event planning and coordination is a plus.
* Ability to work independently and as part of a team.
* First-level higher education and relevant work experience is a plus.
* Good internet connection is required.
Perks of working at Clinigma
* Remote Work
* Friendly and Supportive Team
* Opportunities for Growth
* Flexible Work Hours
The position is 25 hours per week - part-time. If you believe that you have the necessary skills and qualifications, please submit your resume and cover letter to job@clinigma.com as soon as possible. We will evaluate applications as they come in. We look forward to hearing from you.
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