Job Title: HR Specialist - Payroll and Personnel Administration
This role will be responsible for overseeing payroll topics, maintaining employee records, supporting global and local teams in Madrid, while contributing to HR local trainings and EMEA HR activities.
Responsibilities:
1. a) Payroll Management:
* Manage payroll, including employee queries and incidents within a reasonable timeframe.
2. b) Personnel Administration:
* Administer processes for new hires, terminations, and job changes, working closely with the local HR Manager as necessary.
* Coordinate employee onboarding and hiring process in collaboration with the local HR Manager, including PRs (Personnel Requisition), PANs (Personnel Action Notice), offer letters, contracts, medical testing, labor VISA, etc.
* Integrate and maintain employee data across various platforms and databases (Payroll software, Frontline, McLean, Workday Tramitapp, etc.).
* Manage time control (Tramitapp, etc.) according to legal requirements in Spain. Serve as the point of contact for employees in Spain for training, question-solving, and incident management.
* Oversee flexible benefits and act as the point of contact for employees, supporting the Global Insurance department as needed with broker/vendor requests.
* Maintain HR records (monthly reports, ESG reporting, etc.), analyze the data, and prepare HR reports and metrics at the local level to support decision-making.
* Demonstrate strong knowledge of internal HR policies and procedures applicable to personnel administration, serving as the grantor to employees.
3. c) HR Local Training:
* Deliver onboarding HR training for employees based in Madrid offices.
* Train and support employees in Spain about self-service HR platforms (Frontline, Workday, Tramitapp, etc.).
* Coordinate training requirements for corporate employees in Madrid with the local HR team and people leaders, adhering to company policies and procedures.
4. d) Other HR EMEA Activities:
* Serve as the point of contact and manage HR EMEA Intranet resources (HomeBase) in collaboration with the Global Training and Development team.
* Coordinate and collaborate with HR team members in EMEA internal corporate activities/events, working closely with the Global Training and Development and EMEA Communications Manager (e.g., Founders' Day, culture ambassadors, etc.).
Requirements:
* At least 5 years of experience in a similar role, preferably in an international environment with rapid growth and change.
* Prior experience with European countries beyond Spain is beneficial.
* Experience with HR software like ADP or Workday is advantageous.
* C2 English proficiency level.
* Knowledge of Spanish payroll matters.
* Fluency in English.
* Strong organizational, problem-solving, and analytical skills.
* Team player with flexibility and enthusiasm for working in a dynamic environment.
* Proficiency in Microsoft Office, especially Excel (Pivot Tables and formulas).
* Meticulous attention to detail and high-quality work output.
Work Environment:
* The position involves working in a standard office environment, in front of a computer monitor, and may require sitting, bending, standing, walking, typing, and reaching.
* This is a hybrid role based in Madrid offices.