At Vertiv, we build products that keep critical technologies running 24/7. We are proud we were the first to protect mainframes with precision cooling systems. We help some of the largest names in the industry bring new capacity online faster and at a lower cost when search and social media increased demand for storage and computing. Our portfolio spans power, thermal and infrastructure management products, software and solutions, and is complemented by a network of nearly 250 service centers worldwide.
We are now looking for a Contracts Manager & General Admin to join our team in Madrid, Spain. The Contract Management & General Administration person is accountable to act as Contract Management responsible, interface for Contract issues and General Administration support as required and combined in a single role.
RESPONSIBILITIES:
* Contract Management:
o Support to Sales & Operational departments about the Customer's Financial information and Contractual terms and conditions – First point of contact.
o Provide the documentation required for Contracts formalization and taking part on Auctions.
o Interface with the Customers for any special requirement such as Bank guarantees or Surety Bonds.
o Control and custody of all contract & deeds signed on behalf of the company, keeping the database updated.
o Insurance policy management: interface with the broker for incidents, claim formalization and follow up.
* General Administration:
o Keep updated all the Company's recurrent documentation and information required by the different administrative internal departments: Sales, Operations or Collections – First point of contact.
o Support to the externalized accounting department to handle, when required, the Customer & Vendor's invoices and payments.
o Customer Cheque payment custody, signature collection and bank delivery.
o Deal with the financial post: Sending, when required, the Customer's invoices and legal communications. Receiving & scanning to share, accordingly, the Customer's payments notifications, Vendors invoices and local authorities' notifications.
o Travel & Expenses process coordinator: Company credit cards, Business Expenses reporting tool and Hotel and Transportation booking platform.
o Answer to official mandatory questionnaires (national statistics).
o Control and follow up of bank guarantees, deposits, and surety bonds to recover them at expiration date.
o Interface with the local Banks.
o Other general administration tasks.
QUALIFICATIONS
* Ideally, Academic Degree in Business & Administration or Law Degree. Alternatively, Secondary Technical School in Administration.
* Language skills: Fluent in English.
* Minimum 3 years of experience in contract management area.
* Accounting/Finance Knowledge.
COMPETENCIES & ATTITUDES
* Business oriented.
* Flexible attitude to activities outside specific job function.
* Capacity to set priorities and maintain high quality standards.
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