OSF Digital is a global AI-powered digital transformation leader, a trusted advisor and collaborator, helping businesses embrace digital innovation and stay competitive in today's rapidly evolving digital landscape.As Salesforce award winners for multi-cloud innovation, OSF Digital seamlessly guides organizations through their entire digitalization journey.We believe that when we unite as #oneteam and pursue one shared vision, that we can revolutionize how our customers work.We are seeking a HR Assistant and Office Manager to join our team working from Spain, Barcelona.Human Resources:Administrative support with hiring, onboarding and exit processes (employment contract drafts, collecting hiring papers, onboarding or offboarding formalities such as send/recover hardware, ensure legal communications based on Spanish legal requirements)Manage the existing Insurance policiesManage benefits applicable in the country: Flex BenefitsManage the Health & Safety dossier and ensure the company is compliantLead payroll activities, acting as the main stakeholder for external provider and employeesSupport employees on eventual questions and providing guidanceManage employees’ individual files and update those upon needsMaintain employee records and ensure they are kept accurate and up-to-datePerform administrative activities related to Recruitment (contact candidates to schedule interviews, send emails to employees, maintain the database updated) based on needPromote an office culture, by organizing monthly office days, encouraging office attendanceLeading the organization of teambuilding eventsDo an assessment on current policies and based on local compliance rule, came up with suggestions for improvementAssist employees on eventual questions and providing guidanceSupport in HR administration tasks when needed, such as compile sick leave proofs, maintaining employees records up-to-date, preparation of letters, labor calendars, etc.Support on other projects according to the needsOffice Management:Managing the local office (Barcelona) and co-working room (Madrid) to ensure it works properlyManage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on timeManage the budget allocated for the officeHandle contract and price negotiations with vendors, as neededCo-operate with IT Team on hardware assignment/hardware purchase and shipment to employeesManage phone lines of employees in collaboration with the IT teamMaintain up to date the inventory of spare hardware and an up-to-date inventory of all the equipment in the officeMeet and greet all guests, clients, customers and candidates, when neededAssembly and distribution of corporate gifts and welcome packsOpen timely the mail and forward to the right stakeholdersRequirements:At least 2 years’ experience in similar roleKnowledge about Spanish Labor LawGood communication skillsAbility to create close relationships with the employees, candidates and providersOpen-minded and result orientedGood knowledge of Microsoft Office suiteAbility to multitasking and leading less complex tasks independentlyGood level of English – written and verballyHighly organized and detail-oriented.OSF Digital is proud to be an equal opportunity employer, where you can bring your whole self to work. Join an inclusive and passionate community of professionals who help bring about digital transformation for businesses around the world. At OSF Digital, we welcome all individuals and do not discriminate on the basis of gender identity and expression, race, ethnicity, disability, sexual orientation, color, religion, national origin, age, marital status, or any other protected category in any of the jurisdictions in which we conduct business.