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About AMFE
We are global experience animators, living in the space between music, arts, and lifestyle, with culture at the core. We tour, we connect, and we make unforgettable moments happen. With extensive global networks, a team of world-class creative pioneers, and a desire to push the boundaries of experience, we facilitate any combination of travel, production & talent imaginable.
About
Offering lifestyle curation that goes above and beyond the ordinary, from one-off events to touring celebrations, we deliver creative, production, logistics, communication, and transport.
About the Role :
We are seeking an experienced and meticulously organised Personal Assistant to provide dedicated support to our CEO and Founder (Owners).
Responsibilities
This dynamic role requires a proactive individual with exceptional organisational skills, a strong logistical background, and the ability to anticipate needs and manage a wide range of responsibilities with discretion and professionalism.
AMFE Core Values :
1. Be extraordinary and pioneering
2. Be future and progressive
3. Be always respectful and professional
4. Be inclusive and fair to all staff and clients
5. Be Optimistic And Always Bring Your Positive Vibes
Requirements
1. Minimum of 2 years of experience in luxury hospitality or event management.
2. Proven experience as a Personal Assistant is essential.
3. Strong logistical background.
4. Ability to provide outstanding service at all times.
5. Excellent written and verbal communication skills in business English.
6. Spanish and English speaking is necessary.
7. Strong organizational and planning skills.
8. A "can-do" attitude and willingness to handle diverse tasks.
9. Ability to manage sensitive situations and provide practical support.
10. Excellent interpersonal skills and ability to communicate effectively with people from diverse backgrounds.
Key Deliverables :
1. Primary Point of Contact : Serve as the main point of contact for the owners on all personal matters, acting as a liaison between the owners and external parties.
2. Financial Management : Provide administrative support for personal financial matters, collaborating with the owners' accountant on both personal and business expenses, and managing expenditure receipts and invoices.
3. Decision-Making Authority : Make independent administrative decisions and act proactively in the owners' absence on personal matters.
4. Travel Coordination : Manage a high-volume travel schedule, including personal belongings, air and car travel, ensuring meticulous attention to detail in all bookings.
5. Time Conservation : Manage the owners' time efficiently by handling correspondence, drafting documents, conducting research, and initiating communications.
6. Project Coordination : Coordinate projects, track timelines and strategies, provide weekly progress updates, and ensure effective communication.
7. Meeting Preparation : Prepare meeting rooms, coordinate schedules, and greet clients and guests. Maintain and distribute meeting minutes.
8. Leave Coverage : Provide cover for colleagues on leave, ensuring seamless handovers.
9. Research Support : Conduct research on personal items, vacations, health and wellness, beauty appointments, etc.
10. Ad-hoc Support : Manage any additional personal requests that may arise.
Please submit your resume and cover letter outlining your relevant experience and why you are a suitable candidate for this role.
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