Job Title: Executive Assistant to the Group CEO
Location: Marbella, Helsingborg
Department: Executive Office
Reports to: CEO
Employment Type: Full-time
About Us
Assist24 is a dynamic and fast-growing company at the forefront of the roadside assistance industry. We are seeking an experienced, highly organized, and proactive Executive Assistant to support our CEO. This is a pivotal role that requires exceptional multitasking abilities, outstanding communication skills, and the ability to handle confidential information with discretion. You will be a critical partner to the CEO, ensuring the smooth operation of daily activities.
Key Responsibilities
1. Administrative Support: Provide comprehensive administrative support, including managing calendars, scheduling meetings, booking travel, taking notes, administrating board platform, agreement management, and preparing materials for meetings.
2. Communication Liaison: Act as the primary point of contact between the CEO and internal/external stakeholders, including executives, clients, board members, and employees.
3. Meeting Coordination: Organize and coordinate meetings, prepare agendas, and take detailed minutes of meetings. Ensure the CEO is well-prepared for all engagements.
4. Project Management: Assist with high-level projects, tracking progress, ensuring deadlines are met, and providing updates to the CEO as needed.
5. Information Management: Handle confidential and sensitive personal information with the utmost discretion. Organize files, documents, and correspondence efficiently.
6. Event Planning: Plan and execute internal and external events for the CEO, such as company meetings, executive retreats, or client dinners.
7. Travel Coordination: Arrange all aspects of travel for the CEO, including flights, accommodation, ground transportation, and itineraries.
8. Executive Reporting: Draft and prepare reports, presentations, and other materials for executive and board meetings.
Qualifications
1. Experience: Minimum of 3 years of experience as an Executive Assistant to C-level executives or similar roles.
2. Education: Bachelor’s degree in Business Administration, Communications, or related field is preferred.
3. Skills:
o Exceptional organizational and time management skills.
o Strong verbal and written communication abilities.
o High attention to detail and accuracy.
o Ability to work in a fast-paced, high-pressure environment while maintaining a positive attitude.
o Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management tools.
4. Attributes:
o Proactive and self-motivated with the ability to anticipate the CEO’s needs.
o Ability to handle confidential information with integrity and discretion.
o Strong problem-solving skills and the ability to make sound decisions.
o Flexibility and adaptability to changing priorities and tasks.
Why Join Us?
1. Growth Opportunities: Be part of a high-performing team in a rapidly expanding organization.
2. Dynamic Work Environment: Experience a fast-paced and exciting atmosphere where your contributions are valued.
3. Comprehensive Benefits: We offer a competitive salary and opportunities for professional development.
If you're a proactive, detail-oriented professional who thrives in a dynamic environment and is ready to support our CEO in driving success, we want to hear from you!
To Apply: Please send your resume and a cover letter detailing your experience and why you’re the ideal candidate for this position here!
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