Job Summary: The aim of CH-FR and German Payroll & Administrative Specialist position is to ensure that payroll operations are handled accurately, efficiently, and in compliance with legal regulations for France, Switzerland, and German language camp seasonal staff.
Payroll Management:
* Processing payroll accurately and on time for the CH Spring camp and CH Summer Camps in collaboration with the local fiduciary in Switzerland.
* Support on the German contracts and processing payroll accurately and on time for the German Summer Camps.
* Processing payroll accurately and on time for the FR Summer Camps in collaboration with the local fiduciary in France.
* Ensuring compliance with tax laws, labor regulations, and organizational policies.
* Assisting employees with payroll-related questions and resolving issues promptly.
* Communicating updates regarding payroll policies.
* Coordinate job adverts across various recruitment systems and channels for all summer positions.
* Coordinate the Smart-Recruiter platform for FR / CH positions including job ads, interview scripts, and ancillary processes.
* Promote senior positions to, and liaise with, high potential staff alumni.
* Maximise the returner rate of staff that worked for ALPADIA in previous years through effective communication and engagement.
Compliance:
* Ensure that recruitment and selection procedures follow the Alpadia CH / FR and German Safer Recruitment Policy, Accreditation CH / FR & GE criteria, and relevant legislation.
* Coordinate the payroll figures submitted to the fiduciaries in FR, CH, and GE ensuring payroll is fair, accurate, and compliant.
* Coordinate the Single Central Register and ensure that all recruiters and employees have successfully completed all pre-employment tasks.
Prepare contracts for all staff that accurately reflect the terms of employment presented at interview and in the Hiring Confirmation:
* Ensure camp records are complete and compliant, in terms of original documentation and payroll.
* Ensure appropriate staff risk assessments are prepared and shared accordingly with camp management.
Recruitment, selection, and onboarding responsibilities:
* Screen applications.
* Correspond with shortlisted applicants.
* Schedule interviews.
* Undertake applicant interviews.
* Complete assessments of applicants.
* Select successful applicants.
* Create offers for successful applicants.
* Complete Hiring Confirmations.
* Process DBS Applications.
* Undertake ID and right to work checks.
* Assign Training.
* Administer Reference Checks.
* Chase outstanding information.
* Prepare employment contracts.
Miscellaneous – Operating Period:
* Coordinate the overall deployment of staff during the operating period to ensure staff resources are effectively spread across the portfolio.
* Coordinate HR Audits.
* Coordinate all variations to contracts.
* Support the delivery of the pre-summer training programme.
* Provide information and support for successful applicants pre/post arrival.
* Liaise with staff concerning any payroll queries.
* Liaise with staff regarding any employment reference requests.
* Support the wider KLG HR teams.
* Contribute to the staff feedback process, helping ensure this is captured and analysed.
* Other administrative tasks as required.
Requirements for the role:
Essential:
* Excellent interpersonal skills with the ability to interact with potential employees and build positive relationships.
* Ability to understand and use key ICT packages relevant to the role.
* Excellent written and verbal communication skills in French and English.
* Effective decision-making skills.
* Excellent organisation and time management skills with the ability to work independently and to deadlines.
Experience, knowledge or ability to articulate (‘sell’) the benefits and overall ‘Employer Value Proposition’ of the organisation to candidates.
Desirable:
* Previous recruitment experience, ideally in a high volume, seasonal organisation.
* Experience of working in a language camp, school or similar environment.
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