We are seeking a highly skilled and proactive Personal Assistant to support the Founder of a fast-growing international company with offices in three countries. This is a high-level, strategic role requiring exceptional organizational skills, discretion, and the ability to anticipate needs before they arise. You will be responsible for ensuring both the professional and personal affairs of the CEO run seamlessly, enabling them to focus on high-impact business priorities.
The ideal candidate thrives in a fast-paced, high-pressure environment, has a proven track record of working with top executives, and possesses a strong problem-solving mindset with the ability to think three steps ahead.
Key Responsibilities
Executive Personal Calendar Management
1. Strategic scheduling: Prioritize and coordinate meetings, appointments, and travel across multiple time zones.
2. Ensure seamless alignment between business and personal commitments.
3. Proactively adjust schedules, anticipating conflicts and optimizing time management.
Global Travel Logistics
1. End-to-end coordination of domestic and international travel (flights, accommodations, visas, itineraries, ground transport).
2. Handle last-minute changes, cancellations, and alternative arrangements when needed.
3. Optimize travel efficiency, ensuring minimal downtime and maximum productivity.
Confidentiality Discretion
1. Manage highly sensitive personal and business matters with absolute discretion.
2. Serve as a trusted gatekeeper, handling correspondence and interactions with family, advisors, investors, and stakeholders.
3. Demonstrate emotional intelligence in navigating complex personal and professional dynamics.
Personal Lifestyle Management
1. Oversee personal finances, including invoice processing, household payments, and expense tracking.
2. Manage personal purchases, gifting, and VIP reservations (restaurants, events, concierge services).
3. Coordinate personal and family appointments, including medical, legal, and real estate matters.
Event Project Coordination
1. Plan and execute personal events, celebrations, and high-profile gatherings.
2. Oversee home renovations, relocations, and personal projects, liaising with vendors and service providers.
3. Ensure all personal and administrative needs are met with efficiency and attention to detail.
Problem-Solving Crisis Management
1. Proactively identify problems before they escalate, offering creative, third-door solutions.
2. Handle urgent requests with a calm, solutions-oriented mindset.
3. Act as the CEO’s right hand, always anticipating needs and removing obstacles.
Key Qualifications Skills
1. 2+ years of experience as a Personal Assistant, Executive Assistant, or Chief of Staff for a CEO or high-profile individual.
2. Exceptional organizational and multitasking abilities in a high-pressure environment.
3. Fluent in English and Russian (additional languages are a plus).
4. High emotional intelligence (EQ), discretion, and ability to navigate personal and professional interactions.
5. Strong financial acumen, with experience handling personal and executive expenses.
6. Flexible availability mindset — this is not a 9-to-5 role, but a lifestyle position.
7. Highly proactive, resourceful, and adaptable — you are a problem solver, not just a task executor.
Why Join?
1. Work closely with a visionary Founder CEO of a thriving international business.
2. Be part of a high-impact role that directly contributes to the CEO’s success.
3. Operate in a dynamic, fast-moving environment, working on diverse and exciting challenges.
4. Competitive compensation.
This is a rare opportunity for a top-tier Personal Assistant looking to take their career to the next level. If you are sharp, highly organized, and thrive under pressure, we’d love to hear from you.
How to Apply: If this sounds like you, apply by following the link below:
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