* Published on 2025-01-21
* Employment type: Full Time
* Contract type: Temporary Job
* Country/Region/City: Madrid, Madrid, Spain
We are currently looking for an HR Operations Advisor to join the HR team for 6 months (extendable up to 1 year) at our Madrid Head Office. The successful candidate will join an international & dynamic environment to support the retail network of the Mediterranean Region (Spain, Portugal, Morocco, Greece, Israel, Turkey & Kazakhstan).
The HR Ops Advisor will report directly to the C&B Manager of Mediterranean and work closely with the C&B and overall HR team.
Job Responsibilities
* Full ownership of the coordination of SAP purchase orders (PO's) and invoices follow-up for the HR department, including vendor creation.
* Monthly update of organization charts for Mediterranean in PDF and in payroll system (CEGID).
* Draw up various HR certificates and vouchers (certificates, seniority, etc.).
* Take ownership of key HR communication: point of contact for Retail Magazine and announcements.
Onboarding & Offboarding
* Support new joiners to complete the welcome process (send handbook, help with benefits registration such as health insurance, meal card, etc.).
* Keep track of the online talent database to register & unregister employees.
* Carry out pre-employment declarations, enrollments, and de-registrations with our various service providers (mutual insurance, welfare, workplace medicine, luncheon vouchers, etc.).
* Ensure compliance with employee registration to ECI (UCAGECI platform).
* Monitor the termination procedure with internal stakeholders.
* Guarantee accurate and updated physical & digital employee archives (contracts, personal files, etc.).
Payroll Support
* Collect monthly payroll incidences (meal voucher "ticket restaurante", overtime, etc.).
Profile
* Highly organized, rigorous, and detail-oriented.
* Agile, at ease handling multiple priorities.
* Excellent analytical and synthesis skills.
* Service-oriented.
* Trust, confidentiality & integrity.
* Strong communication skills and ability to connect with others.
* Excellent knowledge of Microsoft Office (Excel, Word, and PowerPoint).
Required Profile & Experience
* Graduated from Business School/University with a degree in HR/Business Administration.
* Knowledge of SAP MyPO system.
* Previous experience in a similar role is required; experience in the retail/luxury field and/or HR department is a plus.
* Mandatory for the candidate to formalize a “contrato de practicas” based on Spanish labor law.
Availability: start ASAP - 6 months (renewable up to 1 year).
From Monday to Friday, 40 hours/week.
Additional Information
Louis Vuitton respects and promotes equal opportunities. We celebrate and embrace the uniqueness of each individual and are committed to creating an inclusive work environment.
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