Role
The WH Manager is in charge of helping and assisting with all day to day shipments & pick ups, as well as receiving, introducing & monitoring in our internal systems all the sles purchased and received.
His/her role is based in coordinating with other departments all the sles to be sent to medias/influencers/tenders/events and tracking the shipments and pick ups to ensure the sles are controlled.
He/she has to combine excellent organizational skills and experience in a fast paced working environment and the ability to work under pressure.
His/her main responsibilities and duties include doing the stock in & stock out from all the sles belonging to local office, testing and setting the products, packing and preparing the shipments, tracking and synchronizing with forwarders, managing internal systems & applications, and controlling timings and pick ups from third parties.
Ultimately, the WH manager will be in charge of maintaining the warehouse room organized and tidy to be able to find & control all the sles (by model and serial number) and be able to match the real stock with the sle reports.
The WH manager must be able to work autonomously and fast and will report to the Administration, Accounting & HR Team Manager and both Country Heads.
Responsibilities
WH management
Sync with HQ for the sle delivery dates and forwarders payment
Receive all the sles purchased, do the stock in in internal systems (model & serial number) and file them in the warehouse room
Test sles and do the proper setting before sending to third parties/tenders or aftercoming from events
Ensure that the real stocks in warehouse room match with the virtual stocks from WH reports
Shipments management
Prepare the correct packing to avoid issues during transportation
Coordinate with the forwarder and prepare the paperwork accordingly
Ensure the delivery notes are properly signed and filed
Coordinate and claim to the forwarder or their insurance vendor the indemnity for all the cases broken/missing during transportation
Internal systems management
Ensure all the sles are correctly inserted into the internal systems
Review that all the exit applications are correctly requested and approved before sending the sles
Track all the returning dates and do the proper reminders for third parties pick ups
Update periodically the sles status (broken, missing, write off, sold, etc.)
Other duties
Review and negotiate periodically the forwarders fees
Coordinate with both MKT and Sales departments to keep updated the showroom in office
Collect all the delivery notes for quarterly tax forms
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