SATLANTIS is looking for an Administrative profile to provide support in the Administration department.
Below is a detailed list of tasks to be performed. It is not expected that all tasks listed here will be carried out by a single person, but rather in cooperation with the rest of the team, with responsibilities assigned based on individual experience and capabilities.
Tasks and responsibilities:
* Answering phone calls;
* Welcoming visitors (clients, suppliers, couriers, tradespeople, etc.);
* Managing the CEO’s calendar;
* Receiving orders;
* Managing, processing, and archiving documents (both digital and paper): delivery notes, invoices, orders, contracts, etc.;
* Control and management of banking: payment of bank reconciliations and payment receipts;
* Supporting the management of flex time, vacations, and absences of employees;
* Managing enrollment in private health insurance;
* Controlling representation expenses (EXPENSES);
* Organizing travel arrangements: flights, hotels, etc.;
* Managing national and international shipments;
* Supporting the Finance, HR, Marketing and Purchasing departments;
* Managing laboratory waste;
* Requesting quotes from suppliers and comparing prices of general supplies.
Skills and experience:
* Degree/Advanced Degree in Administration and Management and/or Finance;
* Proficiency in office tools: Microsoft Office 365 package;
* Around 2 years of experience in a similar role;
* Problem-solving and organizational skills as key management competencies;
* Teamwork as a key management competency.
Languages:
* Spanish C1
* English B2 (or equivalent for negotiations).
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