The Internal Controls Administrator is responsible for the ongoing monitoring and administration of the company’s internal control system (ICS) tool, ensuring the documentation remains up-to-date, accurate, and compliant with organizational standards. This role involves conducting random reviews to assess the quality of internal control documentation, ensuring control owners are following procedures, and collaborating with cross-functional teams to verify that controls are operating effectively and remain relevant. The ideal candidate will be highly organized, detail-oriented, and proactive in identifying gaps or inefficiencies in the control framework.
Key Responsibilities:
ICS Tool Administration:
* Oversee the operation and maintenance of the internal control system (ICS) tool, ensuring all controls and documentation are accurately recorded and updated.
* Administer user access, permissions, and settings within the ICS tool, ensuring proper data integrity and security.
Documentation Management:
* Regularly review and monitor internal control documentation to ensure it is complete, accurate, and aligned with current processes.
* Conduct random reviews and assessments of control documentation quality to verify that it meets established standards.
* Work closely with control owners to ensure timely updates to documentation, addressing any gaps or discrepancies.
Control Execution Monitoring:
* Collaborate with control owners and departments to confirm that all controls are executed as designed, and in a timely and consistent manner.
* Ensure control execution is tracked accurately within the ICS tool, and that any deviations or issues are promptly addressed.
* Provide follow-up and support to control owners in completing outstanding tasks and ensuring compliance.
Cross-Functional Collaboration:
* Partner with various functions (e.g., Finance, IT, Operations) to confirm that internal controls are still valid, relevant, and aligned with current business operations and regulatory requirements.
* Work with different departments to identify any potential changes in processes or risks that may require adjustments to existing controls.
Continuous Improvement:
* Identify areas for improvement in internal control processes, both within the ICS tool and across the broader control framework.
* Recommend improvements to enhance the effectiveness and efficiency of control execution and documentation practices.
Reporting and Communication:
* Prepare and distribute regular reports to management on the status of internal control execution, quality of documentation, and any issues or areas of concern.
* Assist with the preparation of documentation for internal and external audits, ensuring all controls are adequately represented.
Training and Support:
* Provide guidance and training to control owners and other relevant personnel on ICS tool usage, control documentation standards, and best practices.
* Serve as a point of contact for inquiries regarding the internal control system and its processes.
Qualifications:
Education:
* Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
* Relevant certifications (e.g., CIA, CISA) are a plus.
Experience:
* Minimum of 2-4 years of experience in internal controls, risk management, or auditing, ideally in a corporate or financial services environment.
* Experience with internal control systems (ICS) tools or software is highly desirable.
* Familiarity with control frameworks (e.g., COSO, SOX) is preferred.
Skills:
* Strong knowledge of internal control processes, documentation standards, and monitoring techniques.
* Excellent organizational skills and attention to detail, with a focus on ensuring accuracy and completeness.
* Strong communication and interpersonal skills, with the ability to work effectively across departments.
* Proficiency in Microsoft Excel and other relevant software applications. Experience with control management tools is a plus.
What do we offer?:
* Hybrid Work Model: Flexibility to work from home and in the office, according to the policy, helping you achieve a healthy work-life balance.
* Ticket Restaurant: Enjoy a daily meal allowance to support your well-being.
* Flexible retribution: Kindergarten & Transport
* 30 Labor Days of Holidays: Ample time off to relax and recharge.
* Language Lessons: Access to language lessons to help you grow both personally and professionally.
* Medical Insurance: 60% company-subsidized medical insurance for employees, with the option to extend coverage to family members at a highly competitive rate.
* Open and Modern Office Environment: Work in a collaborative, innovative, and comfortable space designed for your success.