We offer an opportunity you simply won’t find anywhere else. In less than five years, Mileway has grown into Europe’s leader in last mile logistics real estate, with a 550-plus team across more than twenty-six offices in eleven countries.
We are looking for a detail-oriented professional to join as Senior Accounts Payable Operations Specialist at our Valencia office.
The Accounts Payable team is an integral part of Mileway’s Corporate Operations function, which ensures the accurate and timely processing of corporate and property invoices across a portfolio of over 900 entities, and is playing a critical role by taking on accountability for the full invoice life cycle leading up to payment, ensuring that all payables are processed within the published SLAs and are in line with policies.
What you will do
Vendor Invoice Processing
1. Review, code, and process vendor invoices in Basware for Corporate, non-recoverable and CAPEX invoices
2. Correct vendor invoices that have been rejected during the validation and approval flow
3. Investigate vendor invoices that have been fully approved but failed transfer to our ERP
4. Report transfers failed and incomplete for transfer invoices to Head of Corporate Operations and work with the team to resolve them
5. Raise disputes to vendors on incorrect invoices
6. Escalate to Supervisor any issue that would prevent the timely processing of vendor invoices
Management of Queries
1. Monitor Accounts Payable functional mailboxes to facilitate the team’s handling of all vendor requests and internal queries related to the status of invoices received.
2. Monitor the relevant queue in the system to assist new Mileway entities’ creation
Vendor Management
1. Create new vendors, update existing vendor database, perform callback
2. Reporting / financial closing activities
3. Monitor and action debit balances to ensure funds are collected for the outstanding credit notes
4. Monitor, allocate or action unallocated direct debits
5. Review and upload journals sent by the accounting teams
Process Improvement
1. Highlight any process related constraints to management
Backup
1. Act as a backup for the supervisor: allocating workload, monitoring the team’s work, and assisting them when needed.
Ad-hoc
1. Actively participate, coordinate ad-hoc projects, tasks
2. Provide training to new joiners and reporting based on supervisor request
3. Professionally mentor analysts within the team
4. Liaise with other internal/external teams to align/improve processes related to accounting
What you will bring
1. Strong previous experience in Accounts Payable roles
2. Knowledge of basic accounting principles – Real Estate accounting knowledge would be an advantage
3. Demonstrate awareness of requirements in respect of VAT and payments
4. English fluency (any other European languages, most specifically French and German, would be an advantage)
5. Basware knowledge/experience will be an advantage
6. Any other experience with an invoice management tool is an asset
7. Strong analytical and numerical ability
8. High level of attention to details
9. Good planning and organizing skills - ability to manage multiple tasks and work under deadlines
10. Good communication skills, team mindset
11. Wish to work and grow in an international environment
12. Good command of Microsoft Office tools
Our mission is to be the most customer and environment focused last mile real estate company in Europe, creating space for businesses to grow sustainably. To get there, we live our values: Drive, Trust, Grow, Together.
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