Join to apply for the Site Administrative Assistant role at IBA RadioPharma Solutions.
Requisition ID: 3143
Location: Santiago de Compostela, ES, 15701
Work regime: Full-Time
Kind of contract: Open Ended Contract
Company Presentation
IBA, the global leader in proton therapy, is partnering with the Spanish Ministry of Health to install ten state-of-the-art proton therapy systems across Spain in the coming 4 years, thanks to support from the Amancio Ortega Foundation.
If you’re ready to contribute to a life-changing mission and work at the forefront of medical innovation, join us today and make a real impact!
Mission
As Site Administrative Assistant, you are responsible for the overall office management and act as the contact person between Headquarters and site.
You perform a variety of administrative functions including general administration, logistics support, accounting, travel arrangements, supporting local Proton Therapy site.
Challenges we trust you with:
General administrative tasks including:
* Coordinating meetings
* Taking incoming calls and providing information to callers
* Incoming and outgoing correspondence
* Composing memos and generating reports
* Organizing business related travel itineraries to and from the site, plan hotel stays, taxis and car pool management
* Providing HR support (tracking vacation & coordination with payroll)
Logistics support:
* Tracking the receipt and shipping of all spare parts for the site
* Coordinating delivery and shipping of equipment and parts with other sites
* Following up on the ordering, shipping and warehousing of all parts and materials to support operations
Accounting Support:
* Managing site purchasing accounts (vendors, subcontractors, etc.)
* Monitoring and recording petty cash and site financial account usage
* Preparing and monitoring invoices and expense reports
What We Value:
* A Bachelor degree
* Minimum 5 years’ experience as Administrative Assistant or Office Manager ideally in an international environment
* An experience in HR or accountancy administration is an asset
* Strong knowledge of MS Office whereas knowledge of SAP is an asset
* Strong written and verbal communication skills in Spanish and English
And You Also Are:
* Capable of working autonomously
* Able to manage your time efficiently
* Able to follow rules and regulations and to deliver on strict deadlines
* A team player with strong interpersonal skills
We offer:
* A permanent contract.
* The opportunity to contribute to a unique and cutting-edge project in the fight against cancer.
* A strong and collaborative team environment, where challenges are tackled together.
* The chance to live in different locations for several months, broadening your professional and personal horizons.
* A meaningful career, making a real difference in medical innovation and patient care.
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Administrative
Industries
Biotechnology
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