The aim of CH-FR and German Payroll & Administrative Specialist position is to
ensure that payroll operations are handled accurately, efficiently, and in compliance with legal
regulations for France and Switzerland and Germany seasonal staff.
Payroll Management
o Processing swiss payroll accurately in collaboration with the local fiduciary in Switzerland.
o Support on the German contracts and processing payroll accurately
o Processing French payroll accurately in collaboration with the local fiduciary in France.
o Ensuring compliance with tax laws, labor regulations, and organizational policies.
o Assisting employees with payroll-related questions and resolving issues promptly.
o Communicating updates regarding payroll policies. Coordinate job adverts across various
recruitment systems and channels for all summer positions
o Coordinate the Smart-Recruiter platform for FR / CH positions including job ads,
interview scripts and ancillary processes
o Promote senior positions to, and liaise with, high potential staff
o Maximize the returner rate of staff that worked in previous years through effective communication and engagement
Compliance
o Ensure that recruitment and selection procedures follow the CH / FR and German Safer Recruitment Policy, Accreditation CH / FR & GE criteria, and relevant legislation
o Coordinate the payroll figures submitted to the fiduciaries in FR, CH and GE ensuring
payroll is fair, accurate and compliant
o Coordinate the Single Central Register and ensure that all recruiters and employees have
successfully completed all pre-employment tasks
Prepare contracts for all staff that accurately reflect the terms of employment presented
at interview and in the Hiring Confirmation
o Ensure camp records are complete and compliant, in terms of original documentation
and payroll
o Ensure appropriate staff risk assessments are prepared and shared accordingly with
camp management
Recruitment, and onboarding responsibilities.
o Screen applications
o Correspond with shortlisted applicants
o Schedule interviews
o Undertake applicant interviews
o Complete assessments of applicants
o Select successful applicants
o Create offers for successful applicants
o Complete Hiring Confirmations
o Process DBS Applications
o Undertake ID and right to work checks
o Assign Training
o Administer Reference Checks
o Chase outstanding information
o Prepare employment contracts
Miscellaneous - Operations Period
o Coordinate the overall deployment of staff during the operating period to ensure staff
resources are effectively spread across the portfolio
o Coordinate HR Audits
o Coordinate all variations to contracts
o Support the delivery of the pre-summer training programme
o Provide information and support for successful applicants pre/post arrival
o Liaise with staff concerning any payroll queries
o Liaise with staff regarding any employment reference requests
o Support the wider HR teams
o Contribute to the staff feedback process, helping ensure this is captured and analyzed
o Other administrative tasks as required
Requirements for the role
o Excellent interpersonal skills with the ability to interact with potential employees and
build positive relationships
o Ability to understand and use key packages relevant to the role
o Excellent written and verbal communication skills in French and English
o Effective decision-making skills
o Excellent organization and time management skills with the ability to work
independently and to deadlines
Desirable
o Previous recruitment experience, ideally in a high volume, seasonal organization