About Us
Founded in 2000, Pen & Tec Consulting is a leading expert in regulatory affairs for the food and animal feed industry and a trusted partner for customers around the world. Pen & Tec is part of the Argenta group (www.Argentaglobal.com), the world's only combined global contract research organization (CRO) and contract development & manufacturing organization (CDMO) dedicated to animal health. We are a dynamic international company with a friendly, customer-focused environment built on teamwork, support, ownership, and transparency and look forward to welcoming candidates with the same vision and values.
The Opportunity
Due to continued growth, we are looking for a confident and proactive Administrative Assistant to join our internal operations team. This role is essential in supporting the seamless delivery of our business operations. This opportunity will allow the successful candidate to be involved in a variety of administrative and operational tasks, including answering and directing phone calls, managing office deliveries and inventory, and maintaining accurate attendance and time records. You will also be given the opportunity to handle staff credit card expenses, update supplier information, and review invoices. This is a fantastic opportunity for a skilled and experienced administrative assistant to further develop their skills and advance their career in a dynamic and fast-paced environment, where no two days are the same.
Your Duties Will Include
1. Answering telephones and providing information to callers, taking messages, and transferring calls to the appropriate individuals.
2. Managing deliveries in and out of the office, including arranging courier deliveries.
3. Taking responsibility for managing office inventory, ensuring orders are placed and up to date (Office, IT & Telephone Equipment).
4. Managing office attendance for all employees.
5. Maintaining accurate records of hours worked and time logs.
6. Managing staff credit card expenses for the office.
7. Updating and maintaining supplier information and contacts.
8. Uploading and reviewing supplier invoices.
9. Managing company insurance policies.
10. Organizing all company travel.
11. Organizing risk prevention training for staff.
12. Assisting with employee onboarding (coordinating office/IT equipment, stationery, and setting up devices/software).
13. Drafting workflows and contributing to digitalizing training.
14. Assisting & supporting the Admin Team with invoicing.
15. Admin support: tax-free benefits cards, troubleshooting IT, organizing medical checks, events, etc.
16. Scheduling introductory calls for clients.
17. Sending/maintaining NDAs and liaising with the legal team.
18. Assisting the technical team with submissions as needed.
19. Suggesting & implementing new initiatives to support the development of the role as required.
Please note, this list of responsibilities is not exhaustive; flexibility is essential, and you may be required to undertake additional tasks to meet the evolving needs of the business.
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