About Us: The Opportunity:
Due to continued growth, we are looking for a confident and proactive Administrative Assistant to join our internal operations team.
This role is essential in supporting the seamless delivery of our business operations. This opportunity will allow the successful candidate to be involved in a variety of administrative and operational tasks, including answering and directing phone calls, managing office deliveries and inventory, and maintaining accurate attendance and time records.
You will also be given the opportunity to handle staff credit card expenses, update supplier information, and review invoices.
This is a fantastic opportunity for a skilled and experienced administrative assistant to further develop their skills and advance their career in a dynamic and fast-paced environment, where no two days are the same.
Your Duties Will Include:
1. Answering telephones and providing information to callers, taking messages, and transferring calls to the appropriate individuals.
2. Managing deliveries in and out of the office, including arranging courier deliveries.
3. Taking responsibility for managing office inventory, ensuring orders are placed and up to date (Office, IT & Telephone Equipment).
4. Managing office attendance for all employees.
5. Maintaining accurate records of hours worked and time logs.
6. Managing staff credit card expenses for the office.
7. Adding & maintaining supplier information and contacts up to date.
8. Uploading and reviewing supplier invoices.
9. Managing Company insurance policies.
10. Organising all company travel.
11. HSE: organising risk prevention training for staff.
12. Assisting with employee onboarding (coordinating office/IT equipment, stationery, and setting up devices/software).
13. Drafting workflows and contributing to digitalising training.
14. Assisting & supporting Admin Team with invoicing.
15. Providing admin support: tax-free benefits cards, troubleshooting IT, organising medical checks, events, etc.
16. Scheduling introductory calls for clients.
17. Sending/maintaining NDAs and liaising with the legal team.
18. Assisting the technical team with submissions as needed.
19. Suggesting & implementing new initiatives to support the development of the role as required.
Please note, this list of responsibilities is not exhaustive; flexibility is essential, and you may be required to undertake additional tasks to meet the evolving needs of the business.
So, What Are We Looking For:
We are looking for a dedicated and dynamic individual who excels in teamwork, demonstrates great flexibility in various tasks presented, and showcases critical thinking and problem-solving skills.
The ideal candidate will take personal responsibility for their quality of work, manage their own workload efficiently, and maintain positive and polite communication with colleagues, clients, and suppliers. Strong organisational skills, clear and concise writing, and a commitment to continuous learning and career progression are essential.
If this description aligns with what you are seeking in your next role, we would be delighted to hear from you!
Please upload your CV and Motivation Letter in English for review.
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