Job Reference
187_25_DIR_ER_PA
Position: Project Assistant
The Barcelona Supercomputing Center - Centro Nacional de Supercomputación (BSC-CNS) is a leading supercomputing center in Spain. It houses MareNostrum, one of the most powerful supercomputers in Europe.
About BSC
BSC combines HPC service provision and R&D into both computer and computational science under one roof. The mission of BSC is to research, develop and manage information technologies to facilitate scientific progress.
Context And Mission
The Barcelona Supercomputing Center (BSC) is looking for a Project Assistant to support the Principal Investigator (PI). The primary mission of this role involves collection, documentation, reporting, and policy analysis while ensuring effective administrative support.
Key Duties
* Project Coordination and Support:
o Assist the PI in research tasks, data collection, and policy analysis, supporting the development and coordination of presentations and reports.
o Coordinate and track project tasks, schedules, and timelines to align with project objectives.
o Facilitate project documentation and manage reporting processes in collaboration with BSC's Project Management Office (PMO).
* Administrative and Logistical Support:
o Manage the scheduling of appointments, meetings, and conferences for project-related activities, and coordinate travel arrangements for project stakeholders.
o Handle project-related financial tasks, such as managing expense reports and collaborating with the Finance Department on budget tracking.
o Screen phone calls, manage correspondence, and greet and assist visitors related to the project.
* Stakeholder Engagement:
o Act as a point of contact between the PI, the BSC leadership, and external partners in Europe, LATAM, North Africa, Japan, and ASEAN.
o Support outreach activities related to different projects and initiatives, exploring further opportunities for collaboration in the international research community.
Requirements
* Education:
o Higher Vocational Training in a related field.
* Essential Knowledge and Professional Experience:
o 2-5 years of experience in a similar administrative or project support role.
o Advanced level knowledge of Microsoft Office (PowerPoint, Excel, Outlook etc.).
o Knowledge of the research/academic environment.
* Additional Knowledge and Professional Experience:
o Knowledge of SAP.
o Knowledge of international research environments, particularly in Europe and LATAM, is beneficial.
o Fluency in English and in Spanish essential (knowledge of another EU language an additional value).
* Competences:
o Ability to take initiative and to work independently as well as in a team.
o Ability to prioritize and work under set deadlines pressure.
o Flexibility to adapt to variable workloads and changing priorities.
o Capacity to adapt to flexible office time schedules.
o Presentation skills, organization, availability to travel in Europe (around 3-5 times a year for a short period).
Conditions
* The position will be located at BSC within the Directors Department.
* We offer a full-time contract (37.5h/week), a good working environment, a highly stimulating environment with state-of-the-art infrastructure, flexible working hours, extensive training plan, restaurant tickets, private health insurance, support to the relocation procedures.
* Duration: Open-ended contract due to technical and scientific activities linked to the project and budget duration.
* Holidays: 23 paid vacation days plus 24th and 31st of December per our collective agreement.
* Salary: we offer a competitive salary commensurate with the qualifications and experience of the candidate and according to the cost of living in Barcelona.
* Starting date: asap.
Applications procedure and process
All applications must be submitted via the BSC website and contain:
* A full CV in English including contact details.
* A cover/motivation letter with a statement of interest in English, clearly specifying for which specific area and topics the applicant wishes to be considered. Additionally, two references for further contacts must be included. Applications without this document will not be considered.
Development of the recruitment process
The selection will be carried out through a competitive examination system (