About Acai Travel
Acai Travel is revolutionizing the travel industry through AI-driven technology. We're a seed-stage startup with $4M in funding, backed by industry veterans and partnered with leading brands like Lastminute.com, Hopper, World Travel Inc., Globespan, and kiwi.com among many. With teams in New York, Barcelona, and India, we're building the future of travel technology.
Role's Main Objectives:
1. Support Acai's executive team with execution tasks so that execs can be more strategic at times.
2. Design systems and processes to optimize the company.
Responsibilities
Company Efficiency:
* Create AI tools (e.g., with Lindy.ai) to help the company be more streamlined and efficient.
Revenues:
* Create and monitor customer billing processes.
* Account receivables follow-ups.
* Optimize financial setup so that we don’t pay too much in stripe fees.
Finance:
* Adjust the business plan every quarter according to the latest development.
* Try to optimize the financial setup, create RFPs, and score prospect suppliers.
* Try to find the best investment instruments and forecast.
* Update current investors every quarter on the company’s progress and status.
* Update prospect investors with a newsletter with major achievements.
* Entertain contact with inbound VC firms, profile them, maintain a fundraising pipeline.
Board of Directors:
* Participate in executive meetings and BOD meetings, when applicable.
* Prepare board of director minutes.
* Prepare BOD resolutions.
* Keep track of follow-up items.
Legal:
* Check legal agreements for things that do not make sense and flag them.
* Prepare/coordinate license agreements and NDAs for customers.
* Coordinate with our external lawyer for simple agreements (commercial, NDA, suppliers…).
HR:
* Run payrolls and EOR.
* Track all hardware.
* Track systems people got access to.
* Onboard new employees, set up their payroll, send contracts, NDAs, etc.
* Manage bonuses and compensation changes agreements.
* Help track candidates and schedule meetings when needed.
* Help with company culture.
* Help organize company activities.
Accounting:
* Track all expense categories and organize with the bookkeeper.
* Pay all suppliers and check that invoices are correct.
* Random checks to make sure all credit cards are correct, employee expenses are correct, etc.
* Routine checks to ensure Vendor SaaS products are actually used in the company.
Compliance:
* Make sure HR systems, banks, EOR, credit cards, bill pay are all in compliance and working.
* Manage SOC2.
* Coordinate with the reps of our financial systems when something does not work (Ramp, Deel, Stripe, Mercury, Chase, Puzzle).
Executive Assistance:
* Manage executives' emails, organize, reply when possible, flag to executives when something is time-sensitive.
* Help coordinate meetings, events, and travel.
Conferences/Travel:
* Coordinate with marketing and sales to prep conferences, organize meetings with customers and partners.
* Ensure conference costs are tracked appropriately, attendees are compliant with travel policy, and are optimizing their travel.
* Support marketing coordinator in reviewing vendors for conferences and marketing materials.
* Organize and track SME accounts with travel suppliers to maximize savings from duty travel.
Skills/Qualifications:
* Master’s Degree in Engineering.
* Engineering background and basic coding skills necessary.
* Previous business experience preferred (2-3 years minimum).
* Ability to span and execute across all business areas.
* Previous entrepreneurial experience preferred.
* Basic corporate finance savviness necessary.
* Basic corporate legal/commercial contracts understanding necessary.
Growth Opportunities
A Launchpad for Future Founders
This Chief of Staff/Operations role is more than a job—it’s an intensive training ground for aspiring startup founders. By stepping into this role, you’ll gain unparalleled exposure to every aspect of building and scaling a startup, essentially giving you a front-row seat to the entrepreneurial journey. Think of it as “Startup Founder School,” where you’ll learn by doing.
What You’ll Learn:
1. Strategic Thinking at the Executive Level: You’ll collaborate directly with the executive team, participating in high-stakes decision-making processes. From crafting business strategies to executing quarterly plans, you’ll understand what it takes to lead a company.
2. Building Scalable Systems: Learn how to design and implement systems that can grow with a business, from AI-driven efficiency tools to financial forecasting models. This hands-on experience is invaluable when starting your own venture.
3. Full-Spectrum Business Acumen: Dive into every area of operations, including revenue optimization, finance, HR, legal, and compliance. By working across departments, you’ll develop a comprehensive understanding of how each function contributes to a thriving business.
4. Raising Capital and Investor Relations: Gain firsthand experience in managing investor relationships, preparing quarterly updates, and navigating fundraising processes. You’ll understand the nuances of pitching to investors and maintaining their confidence.
5. Product Development & Market Validation: Work on mini product research and development cycles, learning how to quickly test ideas, gather feedback, and iterate—a core skill for any founder.
6. Culture Building & Leadership: Play a key role in shaping company culture, organizing activities, and leading initiatives. You’ll experience the challenges and rewards of building a team and fostering a cohesive work environment.
Why It’s a Founder School:
* Holistic Perspective: Most roles in startups are siloed, but this position spans across every critical business function, giving you the big-picture view required to launch and run a startup.
* Close Mentorship: You’ll work side-by-side with seasoned entrepreneurs who will mentor you and share insights from their journeys.
* Real Ownership: You’ll not only learn but also execute, solving real problems and driving impact. This kind of ownership is rare and transformative.
* Hands-On Learning: Rather than theoretical lessons, you’ll learn by doing—developing the muscle memory for tackling the chaos and ambiguity of early-stage ventures.
What This Prepares You For:
* Starting your own company with confidence, knowing you’ve already seen the playbook in action.
* Leadership roles in high-growth startups where a multidisciplinary skill set is a competitive advantage.
* Building a powerful network of industry connections through exposure to investors, partners, and other key stakeholders.
#J-18808-Ljbffr