Personal Assistant, AXA DCP
Barcelona, Madrid – Spain
AXA’s Management Committee is driving a unique strategic initiative - Digital Commercial Platform (DCP) – designed to transform AXA’s value proposition. Through DCP, AXA will serve existing and new clients and partners through an evolving business model, where the focus is on risk prediction, prevention, and management.
AXA DCP relies on creating a platform of AXA’s risk insights, risk management, and risk prevention capabilities to enhance and support our service offering to commercial clients and third parties. End users will be able to access a broad selection of data built on existing or developing AXA assets.
This role will provide an exceptional level of personal support to five leadership members of AXA DCP within the organization, taking responsibility and ownership for a wide variety of administrative and supportive tasks, working with a high level of autonomy and initiative to ensure the maximum efficiency of the business area and executive role it supports. The ability to anticipate needs, think critically, and offer solutions to problems is crucial to this role. You will constantly be one step ahead, with excellent organization skills and considerable attention to detail.
A high level of professional and personal confidentiality and discretion will be essential.
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What will your essential responsibilities include?
* Helping to prioritize time and appointments through efficient diary management and reliable travel planning and execution.
* Plan and facilitate delivery of the Leaders critical meetings and maintain a longer-range calendar of events and other key activities.
* Plan and coordinate other key stakeholder meetings involving the Leaders if required, including supporting the PA to the CEO for Leadership Meetings, Town Halls, off-sites, etc.
* Manage the associated Leaders operational expenses incurred through the necessary booking and finance systems in a timely manner.
* Manage the associated Leaders Travel and Expenses processes on COUPA and stay connected with the Finance team for DCP to ensure alignment.
* Serve as a liaison between DCP team members and other stakeholders.
* Support the offices in all logistics aspects transversally to support AXA DCP in their events and initiatives.
* Flexible and willing to perform varying duties depending on the shifting needs of the Leadership Team coordinating with other relevant PAs.
* Coordinate and help prepare presentations/material for meetings.
* Provide ad-hoc and project support for Leadership team members.
* Raising purchase orders and processing invoices in a timely manner.
You will report to the Head of Strategy and Chief of Staff to CEO.
We’re looking for someone who has these abilities and skills:
* Influential Collaborator: Develop and maintain productive working relationships with key stakeholders.
* Effective Communicator: Excellent verbal and written communication, collaboration, presentation, and influencing skills are essential.
* Manage Ambiguity: Handle complex situations and multiple responsibilities simultaneously.
* Results Oriented: A keen ability to execute and deliver results.
* Continuous Improvement Focused: Willing to ask questions and explore new ideas.
* Motivated, determined, and trustworthy: The candidate must be a reliable self-starter.
* Super-user with Microsoft Office: Emphasis on sophisticated Outlook, PowerPoint, Word & Excel skills.
* Fluency in English: Mandatory, and French would be appreciated.
Inclusion & Diversity
AXA XL is committed to equal employment opportunity and will consider applicants regardless of gender, sexual orientation, age, ethnicity and origins, marital status, religion, disability, or any other protected characteristic.
At AXA XL, we know that an inclusive culture and a diverse workforce enable business growth and are critical to our success.
Sustainability
At AXA XL, Sustainability is integral to our business strategy.
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