Executive Assistant – Iron Mountain Data Centers – Location : Spain (Maternity Cover, 8 Month Contract)
About Iron Mountain Data Centers
Iron Mountain Data Centers, a division of Iron Mountain Incorporated, is a leading provider of wholesale data center and colocation services. The company’s national portfolio of underground and purpose-built data centers addresses the exacting requirements of highly regulated organizations such as Federal Government agencies, Fortune 1000 enterprises, healthcare and life sciences organizations, financial services companies and cloud services providers. Iron Mountain data center services include dedicated data centers, private data center suites, secure cages, individual cabinets, helping hands remote support, and carrier-neutral network services. For more than 30 years, discerning colocation customers continue to choose Iron Mountain data center services for the company’s proven track record, successful relationships, maximum efficiency, predictable results and established reputation as the safe choice.
The Iron Mountain Data Center Management Team is seeking a highly motivated Executive Assistant to join our team for 8 months, as a maternity cover position. For this period, you will become part of our dynamic fast-growing international organization. The successful candidate will provide administrative and project support to the VP & GM Data Centers of EMEA & APAC.
This position is focused on heavy calendar management, meeting logistics, international travel, communications with the Management Team and key stakeholders, and overall commitment to making the executive as effective as possible. Confidentiality is critical and a positive attitude is a must.
Key Responsibilities
* Calendar Management: Schedule, reschedule, and coordinate internal and external meetings. Ensure the executive has all necessary documents and pre-reads before each meeting.
* Administrative Support: Arrange and manage international travel, submit expense reports, draft presentations, and facilitate document signing by the executive.
* Project Coordination: Track deadlines within the Management Team and ensure all requests, updates, and changes are well communicated.
* Event Planning: Organize Management Team offsites, including logistics and team-building activities.
* Collaboration: Work closely with other Executive Assistants to provide necessary support and information upon request.
Who are you: As an EA you have:
* A Bachelor’s degree (minimum) and at least 5 years of experience supporting executives.
* High proficiency in Google Suite.
* Extensive experience in preparing administrative presentations.
* Excellent written and verbal communication skills in English.
* Strong ability to stay focused, efficient, and manage multiple priorities.
* Exceptional interpersonal skills and sound judgment.
* A proven ability to work independently and accomplish tasks effectively.
* The ability to communicate confidently with employees at all levels and external contacts.
* Experience working in an international, fast-paced environment.
What we offer:
* A nice work environment in a dynamic, international, fast-growing organization.
* Competitive salary package.
* Work from home or our office in Madrid.
* Good secondary working conditions, including participation in a pension scheme and collective health insurance.
Compliance Obligations:
* It is the responsibility of every Iron Mountain employee to comply with all applicable laws, rules, regulations, and company policies.
* To exhibit ethical behavior in accordance with our Code of Ethics and Business Conduct.
* To complete required training within the allotted time frame.
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